Most CRMs charge $15–$100 per user per month. A 5-person sales team on HubSpot Professional pays $500/month minimum. KB5CRM charges per module (not per seat), so a team of 5 pays the same as a team of 1.
Per-seat pricing means you pay for every person who logs into the CRM. It's the dominant model at HubSpot, Salesforce, Zoho, and Pipedrive. The logic makes sense for the vendor — more users means more revenue — but it punishes growing teams.
A 3-person startup that adds two salespeople in Q2 suddenly has 67% higher CRM costs, before the new hires have closed a single deal.
| CRM | Plan | Per Seat/Month | 5-Person Team | 10-Person Team |
|---|---|---|---|---|
| HubSpot Sales Hub | Starter | $20 | $100/mo | $200/mo |
| HubSpot Sales Hub | Professional | $100 | $500/mo | $1,000/mo |
| Salesforce Starter | Starter | $25 | $125/mo | $250/mo |
| Pipedrive | Professional | $49 | $245/mo | $490/mo |
| Zoho CRM | Professional | $20 | $100/mo | $200/mo |
| KB5CRM | CRM module | Flat — not per seat | Same price | Same price |
Per-seat pricing is reasonable if you have strict compliance requirements around user access control, or if you're negotiating an enterprise contract where per-seat discounts scale. For most small businesses under 20 people, flat module pricing saves money and removes a growth penalty.
KB5CRM's CRM module includes unlimited team members. Add a new salesperson and they're in the system the same day — no seat to purchase, no approval, no billing change. You pay for the module. Your team grows independently.
KB5CRM charges per module, not per user. Your whole team, one flat price.
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